Position Summary/About the role

Job Title: Administrative Coordinator II - Development Office
Duties:
Job Summary:
Work with executive staff, including Presidents and their offices, of the member Hospitals to ensure that the CDO needs are conveyed and that progress is being made in a timely way. This position also requires close coordination with the offices of CEO and Dean of the Health System and senior physicians.
Essential Duties:
-Partners with management in the planning, scheduling, coordination and reporting of activities to ensure that projects, goals and objectives are accomplished on time and within budget.
-Establishes schedules, task assignments and allocation of Client, space, and equipment to ensure conformance with departmental goals and objectives.
-Coordinates the implementation of donor proposals and reports to the CEO, Dean, and other senior level staff.
-Ensure alignment among the CDO s senior staff and development associates to ensure coordination of activities.
-Coordination of projects or commitments in the execution of the next multi-billion dollar campaign.
-Assist the CDO with communication around HealthCare Client System Capital campaign.
-Develop and maintain an inventory of critical path projects in which the CDO is especially interested and/or for which his awareness and involvement is essential.
-Maintains a dashboard that summarizes critical priorities for the CDO.
-In support of the CDO, helps to prepare reports and presentations for board and trustee meetings.
-Support includes setting agendas, creating deliverables, and coordinating follow-ups.
-Helps to ensure participants are aware of the objectives and monitors the progress and achievement of such meeting.
-Coordinate quarterly sub-committee meetings with members of the Board of Trustees.
-Serves as the primary liaison with the offices of the trustees and principal and major gift donors from within the CDO portfolio.
-Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems.
-On behalf of the CDO interacts with the Presidents of the Health System to ensure coordination of fundraising objectives as directed by the CDO, CEO and Dean of Mount Sinai.
-Collaborates with the Deputy Chief Development Officer whose scope of responsibility includes supporting fundraising activities in Mount Sinai Beth Israel, Mount Sinai St. Luke s, Mount Sinai Roosevelt, and New York Eye and Ear Infirmary of Mount Sinai.
-Serves as the department s liaison with administrative and professional staff regarding MSMC policies and procedures, personnel administration, grant administration and budgetary preparation and control.
-In collaboration with Senior Development staff, provide support with budget preparation, formulation, presentation, and execution.
-Supervises and provides direction to Development Associates.
-Facilitates and guides decision making with the Development Associates in support of the activities of the CDO.
-Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
-Makes travel arrangements and accommodations.
-Prepares travel reimbursements and expense reports.
-Screens and prioritizes incoming mail for needed action and follow up.
-Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
-Screens telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
-Performs other related duties.
Skill:
Required Skills & Experience:
-Excellent written and oral communication skills Intermediate MS Word, Excel, Outlook, Raiser s Edge (fundraising software-preferred but not required).
-Excellent customer relations.
-Exceptional attention to detail and accuracy.
-Demonstrated analytical and problem solving skills.
-Excellent organizational skills.
-Supervisory and managerial skills including budgeting 5 years of related business experience with competency in applying general personnel practices, and coordination of one or more major administrative functions.
Preferred Skills & Experience:
-N/A
Education:
Required Education:
-Bachelor s degree in business related field.
Preferred Education:
-Master s degree preferred.
Required Certifications & Licensure:
-N/A
Preferred Certifications & Licensure:
-N/A
Postal Code: 10029
Start Date: 03/30/2026
Hours Per Week: 37.50
Hours Per Day: 7.50
Days Per Week: 5.00
Schedule Notes:
DAY 8-4:00pm

About CVC

Compu-Vision Consulting, Inc. is a leading provider of consulting and workforce solutions across IT, healthcare, engineering, life sciences, and professional services. Since 1998, we have supported organizations nationwide with scalable, cost-effective services that drive innovation and operational excellence. Backed by an experienced professionals and strong industry expertise, Compu-Vision is a trusted partner helping mission-driven organizations navigating complex and evolving needs. Join us and be part of a team dedicated to quality, accountability, and measurable impact across industries.

Equal Opportunity Employer Note

Compu-Vision Consulting, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate based on age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, veteran status, or any other characteristic protected by law.